Job Title: Accounts Payable Associate

Type: Perm

Start Date: ASAP

Location: New York NY - hybrid - Monday and Wednesday in the office, team will choose a third day that works best for the team.

Max Bill/Salary: $75,000 + OT eligible, Targeted Bonus: 10%

Job Description:

• Ideally 3-4 years of automation experience (tech-savvy, organized, and an Excel guru) but the team may be open to training someone with less experience assuming they have all of the previously mentioned traits.

Job Summary

• The Accounts Payable Associate will participate in the digital transformation & automation of the accounts payable function and will assist in improving efficiencies with our front-end platform (Basware).
• The ideal candidate is a self-motivated, tech-savvy person who thrives in a fast-paced work environment.
• This position will participate in all accounts payable, disbursement-related functions with a focus on accounts payable operations, reporting, cash management and strategy, and vendor management.

Job Responsibilities

• Identify opportunities across Accounts Payable to support process efficiency and automation opportunities

• Standard A/P functions to include:

• Process invoices through the A/P front-end system (Basware)

• Process invoices in accordance with policy and internal controls

• Update and maintain vendor database

• Research vendor inquiries for past-due invoices

• Coordinate accounting and audit inquiries

• Daily analysis of the Basware queue

• SAP Concur T&E processing, variance analysis, and reporting

• Generate weekly payment runs and ensure acceptable invoice & payment terms

• 1099 maintenance and annual filings Connecting with the Whole You

• Act as a point of contact for Accounts Payable and business process owners and ensure timely remediation of issues

• Handling accounts payable invoice processing on a daily basis, monitoring invoices daily in receive queue, workflow queue, coding invoices, and routing

• Vendor onboarding and screening for all new vendors

• Update and maintain the WPC vendor master file in accordance with the policy

• Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures and maximizing working capital ( Net 30, Net 45)

• Reviewing invoices to confirm if taxable or non-taxable

• Research vendor inquiries for past-due invoices

• Review and confirm G/L coding on invoices & wires

• Digital record retention for all AP-related files

• Generate standard monthly & quarterly reporting from the AP module (i.e. aging summary, outstanding invoices, ad hoc requests)

• Manages monthly closing of A/P and posting of month-end information Requirements

Skills

• B.S. in finance, accounting, or a related discipline

• Advanced proficiency in Microsoft Excel

• Exceptional analytical and communication skills

• Highly detail-oriented and able to prioritize and manage own schedule

• Ability to perform at a consistently high quality in a fast-paced environment

• Experience with a front-end A/P processing system (i.e. Basware)