Role: Global Manager - Accounts Payable

Salary: Up to 120K

Bonus: 10%

Hours: 8 am start time due to their work with the Amsterdam Office (potentially one international trip/year)

Onsite/Remote: Hybrid role with 3 days in the office per week (Monday through Wednesday)

• During busy/crunch times could be 4 days a week

 

Additional Notes: We are looking for someone proficient in leading projects, managing a team, and implementing efficiencies on a global scale (not looking for any FP&A experience). Per the description, we are looking for someone who is tech/system savvy, proficient with Excel, proficient with project management/lead, and with some type of finance or accounting background. We hope to find a candidate who is able to assist/lead our efforts for AP to focus on automation. Per the description, this person should be very proficient in Excel (pivot tables/merge and compare)

 

Job Summary

This position will lead in the digital transformation & automation of the accounts payable function and improve efficiency with our front-end platform (Basware). Will be responsible for managing a USA-based accounts payable team of two and overseeing an Amsterdam-based team of two; along with global A/P activity and reporting. This candidate will also support and coordinate with the Treasury Department, the ideal candidate is a self-motivated, tech-savvy person who thrives in a fast-paced work environment.

This position will lead accounts payable, disbursement disbursement-related functions with a focus on accounts payable operations, reporting, cash management and strategy, and vendor management.

 

Job Responsibilities - Standard A/P functions to include: 

• Process owner for the A/P front-end system (Basware)

• Handling accounts payable invoice processing on a daily basis, monitoring invoices daily in receive queue, workflow queue, coding invoices, and routing.

• 1099 maintenance, preparation & filing; include BOD members

• SAP concur T&E management & processing

• Processes weekly payment runs in accordance with proper payment terms, sales tax status, adhering to departmental procedures, and managing working capital ( Net 30, Net 45)

• P-card implementation & optimization

• Responsible for monthly AP Cash flow forecast to Treasury

• Sales & Use tax review, validation & filings Connecting with the Whole You

• Responsible for monitoring budget to actuals for Office Assets, including budget plan setup in front-end system (Basware)

• Update and maintain the WPC vendor master file in accordance with policy

• Research vendor inquiries for past-due invoices

• Respond to accounting and audit inquiries

• Review and ensure proper coding & routing on invoices

• Weekly analysis of invoice aging

• Reviews weekly payment runs to ensure proper payment terms, payment manner

• Digital record retention for all AP-related files

• Responsible for the supervision of the Accounts Payable associate

• Generate standard monthly & quarterly reporting from the AP module (i.e., detailed aging/variance analysis, summary, outstanding invoices, AP stats & ad hoc requests)

• Manages monthly closing of A/P and posting of month-end information

• Develop leadership skills in others by coaching, mentoring, knowledge sharing, and reinforcing best practices

• Act as a point of escalation for Accounts Payable and business process owners and ensure timely remediation of issues

• Identify opportunities across Accounts Payable to support globalization, process efficiency, and automation

• Ensure compliance with SOX by monitoring and reporting on key control

• Strategic projects as needed to enhance operations and efficiency

 

Requirements

• Minimum 5+ years related AP supervisor experience

• Exceptional Project management / organizational skills

• **Advanced proficiency in Microsoft Excel and PowerPoint

• Exceptional analytical and communication skills

• Highly detail-oriented and ability to prioritize and organize

• Understanding of accounting and General ledgers

• Experience with Basware or equivalent A/P workflow product

• Experience with an automated T&E system

• Knowledge of JDE accounting systems a plus

• Ability to perform at a consistently high quality in a fast-paced environment

• International AP experience a plus

• B.S. in finance, accounting, or related discipline