Type: Temp/Contract (W2 ONLY - NO C2C/C2H)

Start Date: ASAP

Duration: 3 Months (possibility of extension)

Reason for position: To cover a leave of absence.

Schedule: Monday-Friday (plus nights & weekends as needed)

Location: Los Angeles, CA 90064

Pay Range: $27 to $30 per hour

Responsibilities:

• Maintain talent grids for all aspects of the onboarding process: birthdays, gifts, important milestones, etc.
• Responsible for list management—executive events, dinners, premieres, etc.
• Assists with invoice tracking, processing and correspondence
• Coordinates all gifting for talent and maintains the gifting grid
• Regularly work with Marketing, Diversity and Inclusion and Development teams for talent asks and requests including marketing shoots, panels, etc.
• Assists with special projects as needed
• Helps with travel for all events and creates itineraries for talent

Qualifications:

• Four-year college degree (preferably in Communications)
• Minimum 1 year of administrative experience is preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint), experience with Adobe a plus. Must be comfortable working heavily in Excel/Airtable grids.
• Able to work well in a high-volume atmosphere, and with various personalities tactfully
• Strong verbal communication and excellent interpersonal skills are required
• Able to work efficiently in a fast-paced environment, meet deadlines and be proactive in resolving issues
• Must be motivated, highly organized, detail-oriented, personable, reliable, self-assured and able to prioritize work with minimal direction
• Must be able to maintain confidentiality and interact professionally with senior executives, talent and their representatives
• Willing to work nights and weekends