Position: Legal Assistant - Healthcare Practice
Location: Roseland, NJ
Job Type: Full Time/Perm
Effective Start Date: Immediate
Hybrid after a month
Salary: up to $75,000
Purpose of Role:
This role is pivotal in supporting our legal professionals, from spearheading department initiatives to masterfully managing calendars and schedules. Get ready to add a dash of fun to client work and be a driving force in our dynamic legal environment!
Responsibilities:
- Coordinate complex scheduling, including international reservations, and maintain precise attorney calendars.
- Manage calls, meetings, and reminders for the team, clients, and opposing parties.
- Handle incoming mail, faxes, and contract forwarding efficiently.
- Oversee client documents, and email databases, and conduct conflict searches.
- Initiate new matters, including litigation cases, with precision and uphold ethical standards.
- Prepare attorneys for calls and meetings, ensuring deadlines are met.
- Provide exceptional client support and craft professional correspondence.
- Handling emergent matters and organizing client conferences, all while ensuring department protocols are adhered to.
Qualifications:
- Minimum of 3 years legal assistant experience at a law firm.
- Proficient in Microsoft Office Suite (Word, Excel), Kofax (Adobe), DocuSign, and Zoom.
- Expertise in calendar and inbox management.
- Familiarity with digital dictation.
- Highly organized with exceptional multitasking and prioritization skills.
- Self-motivated team player with proficiency in both collaborative and independent work.
- Strong problem-solving skills in dynamic environments.
- Proficient in composing, editing, and proofreading legal documents.
- Capable of coordinating routine administrative tasks.
- Possesses a polished, professional demeanor with clear communication skills.