• Prepare and manage deal files and maintain a deal checklist.
• Assist attorneys in preparing entity formation and organizational documents, including certificates, resolutions, and consents.
• Create, compose, and edit written materials and transaction documents.
• Support due diligence efforts for real estate transactions, including the review of title reports, surveys, zoning reports, and other third-party reports.
• Draft correspondence and facilitate communication with clients, counterparties’ counsel, and outside vendors under the guidance of supervising attorneys.
• Assist in the preparation of signature pages, closing files for distribution, and closing binders.
• Manage escrow-style closings, prepare closing statements, and oversee post-closing requirements.
• Handle various administrative tasks necessary for deal management, such as file management, scanning, copying, and preparing FedEx packages.
• Maintain detailed time records and submit daily time entries.
• May require local travel to meet clients and attend closings.

Qualifications and Required Skills:

• Minimum of a Bachelor’s Degree in Paralegal Studies or a Bachelor’s Degree with Certification in Paralegal Studies.
• At least five (5) years of paralegal experience, preferably in a law firm setting.
• Demonstrated proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook) and Kofax.
• Proven ability to handle various support aspects of a commercial and industrial real estate transaction, including title and survey review, document drafting, entity formation and maintenance, preparation and tracking of signature pages, and adherence to pre- and post-closing procedures.
• Experience coordinating with clients, attorneys, and outside vendors, including title companies and corporate service providers.
• Qualification as a Notary Public (or willingness to become a Notary Public) is preferred.
• Experience with filing SS-4s and related forms with the IRS to obtain EINs is a plus.
• Excellent word processing and computer skills, strong organizational and time-management abilities, and exemplary written and verbal communication skills.
• Ability to prioritize and manage multiple transactions in a fast-paced environment with meticulous attention to detail.
• Reliability, fast learning ability, self-motivation, attention to detail, and a strong team player.
• Strong critical thinking skills and the ability to think outside the box.
• Willingness to work overtime (after 6 pm and occasional weekends) if requested.

The Perks:

• Competitive Salary & Comprehensive Benefits Package.
• Ongoing Opportunities for Professional Growth and Development.
• Immerse Yourself in a Collaborative and Supportive Work Environment, Recognizing and Celebrating Individual Contributions.
• Contribute to Our Firm’s Philanthropic Initiatives and Make a Positive Impact Beyond the Legal Realm.
• Make a Substantial Impact Within Our Esteemed Law Firm.