Job Title: Office Manager
Type: Temp

Start Date: ASAP

Duration: ongoing

Location: Bronx NY

Reports To - Operations Manager

Important - candidates must be fully vaccinated and provide proof of vaccination. At this time, we are still masked during the day and completing a daily health survey, but that could change over the summer or by the fall.

The Office Manager will report directly to the Operations Manager and will be responsible for overseeing day-to-day school operations that include the following:

Students and Families

· Ensure that parents receive and complete required student health forms

· Maintain student attendance and vaccination records, and schedule annual vision screenings

· Provide student attendance information to the Operations Manager or Compliance Manager, as needed

· Manage transportation, travel arrangements, and field trips for students and staff, including related calendaring, notifications, and follow-up

· Assist with maintaining and updating family contact information, medical information, and consent form updates annually

· Prepare Back to School Night handout for parents regarding busing protocols

· Maintain neat and organized student files

· Assist with arrival/dismissal, and school bus drills

· Provide assistance during school picture day

· Assist with the creation and distribution of monthly parent newsletter

· Assist with daily school food tasks

Facilities

· Day-to-day facility walk-throughs to ensure cleanliness and maintenance are upheld

· Interface with school custodial staff for routine issues – e.g. bathroom supplies, light bulbs, etc.

· Monitor supply inventories and restock classrooms and bathrooms, daily

· Interface with cleaning service and extermination vendors

· Address ad hoc staff needs and/or direct appropriately

· Assist with all organization-wide school events (e.g., piano recital, Back-to-School night, open houses, visitors, staff meetings)

 

Administrative

· Answer phone calls and direct appropriately

· Welcome parents, children, and guests to the school and maintain records of visits

· Assist with onboarding and offboarding setup for new staff

· Other duties, as assigned

 

Minimum Education, Knowledge, and Skills

· Prior experience in operations or administrative assistant position, preferably within a Charter school or other non-profit, is ideal

· Excellent organizational, problem-solving, and planning skills

· Excellent office management skills

· Excellent interpersonal and communication skills

· Strong working knowledge of Word, Excel, Powerpoint, and Outlook software

· Demonstrated ability to work with and relate well to children with special needs and their families

· Demonstrated ability to work effectively with administrators, teachers, students, parents, and other stakeholders

· Bilingual Spanish required